Hotel Guest Room Reservation Policy

The official hotel for the AAOE 2024 Annual Conference is the Hyatt Regency in Chicago and AAOE has contracted a block of guest rooms at a special rate. For your convenience, a direct link to make guest room reservations is provided to registrants via their confirmation email. If you need the link, send us an email at info@aaoe.net.

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AAOE does NOT support making reservations through other methods such as agents, websites, individuals, or other entities.

Booking within the hotel block, appropriately, helps AAOE keep costs down for everyone! We hope you’ll join us at the Hyatt Regency Chicago.
 

Overbooking of rooms in the past has caused AAOE conference hotels to prematurely sell out of rooms and displace attendees. In addition, the increased number of last-minute cancellations causes significant financial penalties to AAOE. Therefore, AAOE has established the following housing policies for attendees and speakers:

 

• A $500 cancellation fee per reservation will apply to any reservation canceled after January 2024.

• A one-night non-refundable deposit will appear on your credit card within one week. If the reservation is canceled within 72 hours of making the reservation the deposit will not be pulled, or if pulled, will be refunded.

• All hotel reservations must be booked online, using the link sent AFTER registering each person for the conference. Call-in reservations will not be accepted.

• One reservation will be allowed per registration; placeholder names are not permitted on any hotel reservations – no duplicates.

• Hotel rooms are for approved attendees and speakers only. All guests must be registrants of the conference or the room reservation will not be valid and will be subject to cancelation.