Be a Part of the AAOE 2023 Annual Conference

Tips to Convince Your Boss

Prepare your rock-solid justification plan to present to your supervisor using the following ideas: 

  • Clearly explain the value of the conference by highlighting key points.

  • Download this template to use as an explanation of why you want to attend and what the benefits will be. Download and complete the supporting documents (expense report and testimonials) not only to help your supervisor understand the expenses associated with the conference, but also the value of attendance. Tailor these as much as possible to your practice’s specific needs.

  • Explain your goals in attending the conference and relate them to the needs of your organization. Be as specific as possible so that you set the right expectations up-front. Will you bring back the names of five exhibiting companies you’d like to follow up with? Will you gather one new marketing strategy to implement? Whatever your goal, make sure it’s quantifiable.

  • Explain how you will report on these items to your supervisor, team, or department post-conference. Offer to share handouts or presentation slides, write up a detailed report, or make a presentation. More suggestions for post-conference reporting are included below in the resources section.

  • Prepare a plan showing who will cover for you in your absence and how critical work will be accomplished before, during, and directly after the conference.

  • Check out the Speed Meetings With Vendors program to see if you qualify to participate where you can get $500 and one night hotel stay paid by us.

Talking Points

Be ready with these key talking points when explaining the conference to your supervisor.

  • AAOE’s Annual Conference is the ONLY conference in the nation dedicated solely to orthopedic practice professionals.

  • Hundreds of orthopedic practice professionals from across the country attend each year. It’s your chance to connect with peers who face the same issues your practice does. Multiple networking events are held during the conference to help you connect with professionals most similar to you.

  • Brand new or your first time attending? AAOE has The Hive - a fun location with networking and events just for you, to get you connected with a network and feel right at home fast!

  • More than 130 companies will exhibit at the conference, specializing in a variety of products and services for orthopedic practices.

  • Nine blocks (XX hours) of orthopedic-specific educational sessions will be offered. Sessions are relevant for orthopedic practice professionals of all experience levels focusing on various function areas.

  • Keynote sessions provide inspiration, motivation, and information you will bring back to your practice.

Post-Conference Reporting

Commit upfront that you will prepare and share a conference report with your supervisor and the team. A conference report of one to three pages conveys key information about the conference to people who did not attend and ensures that you will transmit its value effectively to your organization. Want to provide even more value? Suggest and schedule a lunch and learn to share with your team!

Use this 
post-conference report template as a starting point. Examples of information you might include in the report are:

  • Executive summaries of key themes, concerns, ideas, and practices discussed.

  • Keynote session highlights.

  • Specific educational session highlights and takeaways.

  • Networking event takeaways (new contacts, why they are important, who and when you will follow-up).

  • Information about products and services, gathered from conversations with vendors in the exhibit hall (which companies you will follow-up with and when).

  • Program ideas or recommendations picked up or thought up while at the meeting.

  • Resources, checklists, articles, or tools from the conference


Take detailed notes during the conference and consider drafting the report during your travel back home when the information is freshest in your mind. If presenting the information to the team, schedule that meeting as soon as possible so it won't get lost in the shuffle of returning to the busyness of the office.

 

Resources

Screen Shot 2022-09-21 at 5.21.06 PM.png

Expense report

Screen Shot 2022-09-21 at 5.26.57 PM.png

Testimonials

Screen Shot 2022-09-21 at 5.29.13 PM.png

Post-conference report template